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The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Teamtailor (“Processor”) on behalf of The Wise Group ("Controller" “we” “us” etc.). It is important that you feel safe with, and are informed about, how we handle your personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. If you can’t find what you’re looking for, please get in touch by emailing firstname.lastname@example.org or call 0141 303 3131.
1. About us
The Wise Group is a leading social enterprise working to lift people out of poverty. As an enterprise, we build bridges to opportunity for the most vulnerable in our society. Every day we support our customers into jobs, work to lift people out of fuel poverty, and help people coming out of prison to build a better future.
The Wise Group is registered with the Information Commissioner’s Office (ICO) as a data controller. This means that when we process personal information on our own behalf, we are responsible for determining the purposes and means of that processing.
We process personal information in accordance with UK data protection legislation (specifically the UK GDPR and the Data Protection Act 2018).
2. How we collect your personal data
Personal data means any information about an individual from which that person can be identified. It does not include anonymous information, namely information which does not relate to an identified or identifiable natural person or to personal data rendered anonymous in such a manner that the data subject is not or no longer identifiable.
We collect personal data from you when you;
We also collect your personal data from:
Verification of information provided during the recruitment process by contacting relevant third parties (for example previous employers)
3. Purpose of processing your personal data and lawful basis
Under UK GDPR, before the Wise Group process any personal data, we must have a lawful basis to do so. There are 6 lawful bases in total. We may rely on more than one lawful basis to process your personal data during and in connection with your recruitment process. Specifically:
We may process your personal data if you consent to the use of our cookies and other tracking technologies.
4. Categories of personal data
To process your application, shortlist you as a suitable candidate for interview, conduct interviews and make a job offer we will process the following types of personal data:
5. Automated decision-making
You will not be subject to any decisions that will have a significant impact on you based solely on automated decision-making (making a decision solely by automated means without any human involvement).
6. Sharing your personal data
The Wise Group may need to transfer information about you to processors, other controllers or other third parties for purposes connected with your recruitment process or other purposes described above in section 3.
Examples of third parties, which the Wise Group may need to share your data with:
7. Data protection rights
The rights available to individuals depends on the legal basis for processing, but generally individuals have the following rights:
• Right of access
To receive confirmation if we process your personal information and receive a copy of your data.
• Right to rectification
To require us to correct any inaccurate personal information we hold.
• Right to restrict processing
If you contest the accuracy of your data and the lawfulness of processing but do not request such data being erased.
• Right to object
If you ask us to stop processing your personal data, we will stop doing so unless we can demonstrate compelling grounds as to why the processing should continue in accordance with data protection law.
• Right to data portability
To receive your personal data in a structured, standard machine-readable format to transmit such data to another controller.
• Right to erasure (also known as the right to be forgotten)
To request that we delete the data we hold about you.
• Right to withdraw consent
If you no longer give us consent to process personal information (this does not affect the lawfulness of processing before consent was withdrawn).
• Automated decision making and profiling
To be informed when an automated decision has been taken and not to be subject to a decision based solely on automated processing, including profiling.
You also have the right to lodge a complaint with the Information Commissioner's Office. If you wish to exercise any of these rights, please contact our Data Protection Officer using the contact details below. In instances where the Wise Group is not the data controller and we are processing your information on instruction from another organisation, we will tell you who to contact if you wish to exercise any of your rights.
We take the security of your data seriously. To this end, we have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. We aim to ensure that access to your personal data is password protected and role-based. Those individuals who have access to the data are required to maintain the confidentiality of such information and receive regular training in data protection.
Where we engage data processors we do so only where we have assurance in their ability to meet their obligations under data protection law and, they will only process your personal information on our instructions, and they are subject to a duty of confidentiality.
When you use the Teamtailor platform, information about the usage may be stored as cookies.
If you want to refine your cookie preferences, you can do this within the Data Privacy menu at the bottom of each web page, namely Data & Privacy Link.
10. Record retention
Personal information will not be kept for longer than necessary. We will keep your personal information for 6 months and after this time period your personal data will be deleted unless you consent to keeping your data for any future opportunities. You are free to withdraw your consent at any time. We might need to keep your personal data for longer periods for auditing purposes with third parties/funders.
11. International data transfers
The personal data collected through the Service is stored and processed inside the EU/EEA. Your personal data will not be transferred to a third country outside the EU/EEA. However, in case that any international data transfers take place, adequate safeguards will be put in place to protect the rights of the data subjects whose data is transferred according to the requirements of the UK applicable data protection law.
12. Fees policy
Individuals will not have to pay a fee to access their personal data or to exercise any of their other rights. However, we may charge a reasonable fee for the administrative costs of complying with the request if it is clearly unfounded, repetitive, or excessive. We make all reasonable efforts to respond to all requests and queries within one month. Nonetheless, it could take us longer than a month in particularly complex circumstances, but we will provide updates throughout the process. We may need to request specific information from you to help us confirm your identity. We may also contact you to ask you for further information in relation to your request to speed up our response.
13.Our Data Protection Officer
Should you have any general queries or wish to know more about this statement, please contact the Wise Group by email or phone:
• email@example.com • 0141 303 3131
If you have any concerns regarding our use of your personal data, or wish to exercise any of your rights, then please contact our Data Protection Officer:
One Knightsbridge Green London
More information about data protection and how it applies to you can be found on the Information Commissioner's Office website.
About this statement
We keep our privacy notices under regular review and may update this notice at any time. This notice was last updated October 2022.
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